Guidance for Program Reviewers
Example Schedule for Reviewers
The schedule for reviewers should reflect the department’s needs and concerns. Required elements for the visit
include meetings with faculty and the administrators (the Dean, Provost, and President). Reviewers may have
feedback on people they would like to talk to or things they would like to see while on campus. It is encouraged to collect their feedback as you develop the schedule.
The following example is merely a suggestion:
Day before review – Depending on travel arrangements with external reviewers, pick up from airport and
transport to hotel. dinner with the chair or a couple faculty members
Day of review:
7:30 a.m. Breakfast (internal and external reviewers) with chair and or a couple faculty members
8:15 a.m. Meeting with Dean and Associate Dean
9:00 a.m. Meeting with Department Chair
10:00 a.m. Meeting with faculty to discuss department
11:00 a.m. Tour of departmental facilities or opportunity to observe a class
12 noon Lunch with students
1:00 p.m. Meeting with faculty to discuss programs (maybe breakout sessions for disciplines)
2:00 p.m. Meeting with chairs from other connected departments
2:30 p.m. Meeting with faculty about department areas of growth and strategic planning
3:30 p.m. Meeting with Provost and President
4:00 p.m. Break for team planning and recap
4:30 p.m. Meeting with Dean, Associate Dean, and Chair
Dinner with Chair or a couple faculty members.
Day following review – If necessary, transport external reviewers from hotel to airport
Example Invitation for External Reviewers
Draft Emails for Chairs to Invite Reviewers
For External Reviewers:
Dear Prof. ( )
It was a pleasure to speak with you the other day and to learn of your interest in serving as an external reviewer
for the ( ) department at Truman State University. Attached please find the program’s Self Study
document and a guidelines document that will help to frame your work.
Your visit will be coordinated by ( ), who I am copying on this note and who will be in touch with
you soon about your visit. Your hotel reservation will be made for you. Your travel and meal expenses
associated with your visit will be covered by Truman through reimbursement. While on campus you will need to
complete paperwork so that your travel expenses can be reimbursed following the trip and your $800 stipend can
be processed upon receipt of your report by the Provost’s office.
We appreciate your willingness to help us review our academic programs and we look forward to working with
you. In the meantime please do not hesitate to contact me if you have questions.
Best regards,
Example Invitation for Internal Reviewers
Sample Emial Invitation Email For Internal Reviewers:
Dear Prof. ( )
It was a pleasure to speak with you the other day and to learn of your interest and willingness in serving as an internal reviewer for the ( ) department at Truman State University.
Attached please find the program’s Self Study document and a guidelines document that will help to frame your work.
The review visit will be coordinated by ( ), who I am copying on this note and who will be in touch with you soon.
Please accept my sincere thanks and deep appreciation for your willingness to do this significant work on behalf of our program. Serving as an internal reviewer should be seen as a significant service role to the university. At the completion of the review and submission of the reviewer’s report, I would be happy to send you, your chair, and your dean a letter recognizing this service so that it can be documented in future personnel review portfolios.
We very much look forward to working with you. In the meantime please please do not hesitate to contact me if you have any questions.
Best regards,